Introduction:
The Accessible Technology Webinar Series is sponsored by the Great Lakes ADA Center and the Pacific ADA Center, both members of the ADA National Network. The content and materials of this training cannot be used and/or distributed without permission. This training is develop under NIDRR grant #H133A060097. For permission to use training content or obtain copies of materials used as part of this program please contact us by email at gldbtac@uic.edu or toll free (800) 949-4232 (V/TTY) in IL, IN, MI, MN, OH and WI or 312-413-1407 (V/TTY) other locations.
Slide#1
Best Practices in Developing and Disseminating Documents Electronically
Sponsored By: 2010 Accessible Technology On-line Seminar Series by National Network of DBTAC: ADA Centers
March 10, 2010
Slide#2
Who among you are Content Creators?
* Websites
* Digital Documents
* Print Media
* E-mail
* Listservs
* Blogs
* Forums
* RSS(Note: If you are involved in creating any of the above applications, you are a Content Creator.)
Slide#3
Who is this information intended for?
Digital content is often created for use by:
* Employees
* The Public
* Customers
* Contractors
* Human Resources
* Legal Professionals
* Government (Federal, State, Local)
* Job Applicants
Slide#4
What about people with disabilities?
Digital content, when developed, needs to take into account the needs of people with the following types of disabilities:
* Hearing
* Sensory
* Motor
* Cognitive(Note: As our population ages, many will experience one or more of these functional limitations.)
Slide#5
Accessibility is the Law
The following laws may apply:
* California Government Code 11135
* Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d)
* The Americans with Disabilities Act (Title I)
* California Unruh Civil Rights Act(Note: Numerous states already have laws in place that mimic or exceed federal civil rights laws.)
Slide#6
Do these laws apply to us?
* Let’s see…
Slide#7
Do these laws apply to us?
California Government Code 11135
* Yes…
* If your entity’s program or activity is conducted, operated, or administered by the state or by any state agency, or funded directly by the state, or receive any financial assistance from the state of California.
Slide#8
Do these laws apply to us?
Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d)
* Yes…
* If your entity receives federal funds or is a California State Government agency or department, or if you receive State Funds, or contract with the State of California.
Slide#9
Do these laws apply to us?
Americans with Disabilities Act (Title I – regarding Employment)
* Yes…
* If you are a private employer, state and local government, employment agencies or labor union.
Slide#10
Do these laws apply to us?
California Unruh Civil Rights Act
* Yes…
* Applies to all California businesses, including but not limited to hotels and motel, restaurants, theaters, hospitals, barber and beauty shops, housing accommodations, public agencies, and retail establishments
Slide#11
Issues to be concerned about:
Adobe PDF files, Microsoft Power Point presentations and Microsoft Word documents are the most common formats for digital documents.
* To be accessible, they must be perceivable, operable, understandable and robust.
Slide#12
Ah-hah!
As content creators…
* We all play an important part in complying with the law and ensuring that our customers and employees have access to our programs and services.
Slide#13
4 Principles to Consider
#1. Perceivable
* Your digital documents must be perceivable. That is, visible to any person’s one or more senses, even if she is a blind user, or one with low vision.
Slide#14
4 Principles to Consider
#2. Operable
* Digital content must be operable. That is, any user should be able to perform the necessary interactions with it. This most often involves interactive forms and navigation.
Slide#15
4 Principles to Consider
#3. Understandable
* Information presented must be understandable by those attempting to use the information. That is why it is important to anticipate user-interaction. Targeted users should include people with learning disabilities and people with cognitive limitations.
Slide#16
4 Principles to Consider
#4. Robust
* Digital documents should be designed for presentation to people with disabilities using different, current and future assistive technologies.
Slide#17
Best Practices for PDF, Word, and PPT
PDF (Portable Document Format)
* Tagged Reading Order
* OCR all Scanned content
* Identify document language
Slide#18
PDF
Accessible PDFs -Quick Reference
Review & correct the Document Properties
File > Properties or
Keyboard shortcut –Ctrl + D
Slide#19
PDF
Accessible PDFs -Quick Reference
Under “Description” tab:
* Determine if the document has been tagged
* Give the title of the document a meaningful name -which will be displayed on search results pages
* Add the author’s name
* Give a meaningful subject of the document
* Apply keywords to the document separating each word by a comma –no spaces. Ex. keyword,keyword,keyword
Slide#20
PDF
Accessible PDFs -Quick Reference
* Apply tags to the document -if no tags are present from the Document Properties.
* Advanced > Accessibility > Add Tags to Document
* Correct tags and fix -from the tags panel.
Slide#21
PDF
Accessible PDFs -Quick Reference
Correct tags and fix -from the tags panel
Most common tags used: